Tom Collins & Company Solicitors LLP are committed to protecting and respecting your privacy. This privacy notice explains how we collect and process your personal data and what your rights are in respect of that data.

  1. Who we are:

We are Tom Collins & Company Solicitors LLP of 132 Terenure Road North, Terenure, Dublin 6W. You can contact us at this address by post or by email to info@tomcollins.ie.

  1. Why we process your data?

We may process data:

  • in order to provide you with legal advice or other services you have requested;
  • to assist you with legal claims or legal proceedings;
  • to assist you with your legal rights;
  • to comply with our legal and regulatory obligations and requests;
  • to comply with court orders and/or defend our legal rights;
  • for insurance purposes;
  • in order to market the services of our firm;
  • to provide you with legal updates and newsletters to which you have subscribed; and/or
  • to respond to your queries when you contact us.

Depending on the purpose for which we use your data, the legal basis for the processing of this data is:

  • the processing is necessary for the performance of a contract to which you are a party and to comply with our legal obligations (e.g. to retain tax records or to effect the registration of a conveyance at the Land Registry);
  • our legitimate interest in the administration and operation of our legal services as well as our legitimate interest in marketing and promoting our firm?s legal services; and/or
  • where we process special categories of data relating to you, e.g. health data that we may process in connection with a legal claim where we are acting on your behalf, our legal basis for processing will be that the processing is necessary for the establishment, exercise or defence of legal claims.

There may also be limited circumstances where our legal basis for processing is your consent (where we have sought it and you have provided it to us), in which case you can withdraw your consent at any time.

You can opt out of receiving marketing communications at any time.

Your data will be deleted when it is no longer reasonably required for the permitted purposes set out above or when you withdraw your consent (as applicable) and we are not legally required or otherwise permitted to continue to retain such data. We will in particular retain your data where required for us to assert or defend against legal claims until the end of the relevant retention period or until the claims in question have been resolved.

  1. Who do we share your personal data with?

We share your personal data in the following circumstances:

  • with our practice management system provider. We may also send you emails through our email service provider. They may only process this data for the purpose of providing us with their services, and no other purpose;
  • to your barrister, doctor or expert witness and with the counterpart solicitor;
  • to entities providing services for money laundering checks;
  • to courts, regulators, lawyers or other parties where it is reasonably necessary for the exercise of a legal claim;
  • to service providers (e.g. IT providers) for the purposes set out above. We will remain responsible for your personal data and will ensure appropriate safeguards are in place to ensure the integrity and security of your personal data;
  • when you give consent to such sharing; and/or
  • when we are required by applicable law or regulations or judicial request or regulatory request.

If it is proposed that our firm or business is acquired, merges or is succeeded by another third party firm of solicitors, your personal data may be shared with such acquiring, merging or succeeding third party firm and their professional advisors as part of such transaction or proposed transaction. Your personal data will remain subject to the rights and obligations set out in this privacy policy following any such disclosure.

  1. Information received from third parties and the source of that data:

In some circumstances, we collect personal data about you from a third party source. For example, we may collect personal data from your organisation, organisations with whom you may have dealings, an information provider, government agencies, or from a publicly available record.

  1. Your rights relating to personal data:

You have the following rights under the GDPR, in certain circumstances and subject to certain exemptions, in relation to your personal data:

  • right to access the data: you have the right to request a copy of the personal data that we hold about you, together with other information about our processing of that personal data;
  • right to rectification: you have the right to request that any inaccurate data that is held about you is corrected, or if we have incomplete information you may request that we update the information such that it is complete;
  • right to erasure: you have the right to request us to delete personal data that we hold about you. This is sometimes referred to as the right to be forgotten;
  • right to restriction: of processing or to object to processing – you have the right to request that we no longer process your personal data for particular purposes, or to object to our processing of your personal data for particular purposes; and
  • right to data portability: you have the right to request us to provide you, or a third party, with a copy of your personal data in a structured, commonly used machine readable format.

In order to exercise any of the rights set out above, please contact us at the contact details at the start of this privacy notice.

If we are processing personal data based on your consent, you may withdraw that consent at any time. This does not affect the lawfulness of processing which took place prior to its withdrawal.

If you are unhappy with how we process personal data, we ask you to contact us so that we can rectify the situation.

You may lodge a complaint with a supervisory authority. The Irish supervisory authority is the Data Protection Commission.

  1. Requirement to process personal data:

You may browse our website without providing us with any personal data and this will not affect your ability to view our website.

If you do not provide us with your information for the purposes described above, we cannot provide you with legal advice, represent you in legal proceedings or send you our newsletter.

  1. Personal Data about other people:

If you provide personal data to us about someone else (e.g. an employee), you must ensure that you are entitled to disclose that personal data to us and that we are entitled to process that data as described herein.

  1. Automated decision-making and profiling:

We do not use any personal data for the purpose of automated decision-making or profiling.

  1. Feedback

We welcome your feedback on our privacy policy. If you have any queries or comments, please send an email to info@tomcollins.ie.

  1. Updates to this Privacy Policy

We reserve the right to update and amend that privacy policy from time to time in order to reflect any changes in the manner we process your personal data or changes in law. In the event of any such change, we will notify you of the change by sending you a copy of the updated policy or publishing that updated policy on our website. The amendment will take effect as soon as it is so notified or published.